Clinical software for aesthetic practices
Your schedule.
Your records.
In a better space.
Keep Square Appointments for booking. Bring patient documentation, consents, photos, and treatment planning together in EHRspace.
Patent pending
Today
Thu · Nov 12, 2026Illustrative preview · fictional patient information
Direct connection
Keep the booking experience you love.
Square Appointments stays your source for scheduling. Appointments flow one way into EHRspace, where your team documents the visit. Clinical notes, health history, signed consents, and clinical media stay in EHRspace's dedicated clinical record environment.
In Square
Booking, calendar, payments as you run them today.
In EHRspace
Charting, consents, photos, protocols, and plans.
Nov 12 · 9:30 AM
Avery Morgan
Consultation · Harbor Clinic
Booking source
Appointment data moves one way, from Square Appointments into EHRspace.
Incoming appointment
Clinical record · stays in EHRspace
Square Appointments is a product of Block, Inc. EHRspace is independent and not affiliated with or endorsed by Square.
Product tour
The clinical side of your practice, in one place.
Know who is ready before they arrive.
Filter the day by location, date, and provider. Each appointment shows health history, consent, and provider review status, so your team can focus on what needs attention.
Illustrative preview · fictional patient information
Location
Harbor Clinic
Date
Thu · Nov 12, 2026
Provider
All providers
Avery Morgan
Consultation · Taylor Reed NP
Jordan Ellis
Skin treatment · Taylor Reed NP
Sam Rivera
Follow-up · Morgan Lee PA
Casey Nguyen
Skin treatment · Morgan Lee PA
Sequenced timeline
Week 0
Consultation
Review concerns, history, and goals.
Week 2
Skin treatment
Pre-care sent with plan.
Week 6
Follow-up
Aftercare check-in and photos.
To: avery.morgan@example.com
Your plan from Harbor Clinic
Hi Avery, thank you for visiting today. Here is the plan we discussed, with timing, an estimate, and what to expect before and after each visit.
Illustrative preview · fictional patient information
Consultation builder
A clear plan, beyond the consultation.
Move from concerns to treatment options, a transparent estimate, and a sequenced timeline. Prep and aftercare come from your own editable service catalog, and the provider reviews the email plan before it goes to the patient.
- Concerns
- Captured in the visit
- Options
- From your catalog
- Estimate
- Your pricing
- Timing
- Provider-set timing
Clinical workflows
Everyday clinical work, considered.
Built around how aesthetic teams actually move through a day: intake, treatment, documentation, and follow-up.
- 01
Digital intake & signatures
Health history and consents completed in patient mode on a practice-owned iPad. No patient account required.
- 02
Visit notes & addenda
Dated, author-stamped notes. Addenda are added alongside the original, never over it.
- 03
Photos & documents
Private clinical media from camera or upload, PDFs and files, with side-by-side comparison.
- 04
Searchable protocols
Your practice's protocols, searchable in the moment, with emergency protocols kept separately.
- 05
Roles & permissions
Defined permissions for administrators, providers, and patient coordinators, with schedules that work across your locations.
Security
Built for HIPAA-compliant clinical workflows.
Encrypted
In transit and at rest
Role-based
Permissions by staff role
Required MFA
For every staff account
Audit records
Activity logged for review
Private media
Clinical photos and files kept private
Where clinical information lives
Clinical information is stored in a dedicated HIPAA-enabled Supabase environment covered by a business associate agreement (BAA), separate from this marketing website. This marketing website and inquiry form are for business questions. Please do not submit patient or medical information.
HIPAA compliance also depends on each practice's agreements, configuration, policies, and use.
A considered connection.
A patent-pending approach.
EHRspace's approach centers on the controlled transfer of permitted appointment data into a separate clinical record environment, so booking and clinical documentation each stay where they belong.
U.S. utility patent application filed October 15, 2026. Patent pending.
Questions
Good to know.
Does EHRspace work with Square Appointments?
Yes. EHRspace is designed for practices that book with Square Appointments. Appointments flow one way from Square into EHRspace, where your team handles clinical documentation.
Does EHRspace replace our scheduling?
No. Square stays the source for booking and your calendar. EHRspace focuses on the clinical record: notes, health history, consents, photos, and treatment planning. Clinical records are not written back into Square.
What is the consultation builder?
A guided flow from patient concerns to a plan: treatment options from your editable catalog, a transparent estimate, a sequenced timeline, and pre- and post-care content. The provider reviews the email plan before it is sent.
How is clinical information protected?
Clinical information lives in a dedicated HIPAA-enabled environment under a BAA, with encryption, role-based permissions, required staff MFA, audit records, and private clinical media. Compliance also depends on each practice's agreements, configuration, policies, and use.
How can we learn more?
Get in touch through our inquiry page and we'll be glad to talk through your practice's workflow.